5 Ways to Boost Workplace Efficiency

Aug 7, 2018

Communication is always going to be a primary focus for team collaboration. Not everyone loves hearing the phrase “teamwork makes the dream work,” but there are distinct ways of working in, or with, groups that can improve offices in the digital age.

Timing

As companies grow, so do the time constraints of each individual. For agencies or law offices, this often results in billable hours relegated to client work. For other businesses, this can translate into deadlines and fiscal calendars. The point is, there are always going to be restraints on someone’s time different than the next person in the company. Adding an overseer like a project manager or software to your daily routine will not only keep you on target for completing specific deadline-oriented tasks but will keep time open for group work.

Team collaboration often includes proper time management

Structure

Timing, Tasking, and Comfort all build around the idea that you can have structure without sacrificing personality. Companies who define team collaboration goals are best at achieving them. A freeform work environment may look like fun, but if you find their company’s site on the fourth page of Google, how likely are you to hire quirky backbenchers over the company that consistently delivers?

Controlled Chaos

Encouraging one person’s best results is far more comfortable than trying to map out a course for the whole company. Whether they be introvert or extrovert, unnecessarily aligning someone to fit a company directive can instill distrust in the company. Reserve these team building exercises for monthly meetings or holiday parties – times of the year when group activities are part of social norms.

It may take more time, but building up the individual to later become part of a great team is far more important than trying to get everyone to fall in line at once.

Tasking

Everyone loves the feeling of crossing off items on a checklist, right? Much akin to timing, task management gives individuals easily identifiable measures of accomplishment. The more one can complete tasks, the more time and effort they can spend on inter-office communication and company-wide projects. It’s like the old adage of finishing your homework before you can play with your friends.

Comfort

Open office settings are not for everyone. But neither are cubicles. What’s good for the office goose is never always going to be good for the suit-and-tie or casual gander. Dedicated meeting spaces and conference rooms, desks that encourage personal space, and the ability to work from home aid in the comfort of employees. If you’re paying people to employ creative solutions to new challenges, then you must relax the general office atmosphere.

Communication is always going to be a primary focus for team collaboration. Not everyone loves hearing the phrase “teamwork makes the dream work,” but there are distinct ways of working in, or with, groups that can improve offices in the digital age.

Timing

As companies grow, so do the responsibilities of each individual. For agencies or law offices, this often results in billable hours relegated to client work. For other businesses, this can translate into deadlines and fiscal calendars. The point is, there are always going to be restraints on someone’s time different than the next person in the company. Adding an overseer like a project manager or software to your daily routine will not only keep you on target for completing specific deadline-oriented tasks but will keep time open for group work.

Tasking

Everyone loves the feeling of crossing off items on a checklist, right? Much akin to timing, task management gives individuals easily identifiable measures of accomplishment. The more one can complete tasks, the more time and effort they can spend on inter-office communication and company-wide projects. It’s like the old adage of finishing your homework before you can play with your friends.

Comfort

Open office settings are not for everyone. But neither are cubicles. What’s good for the office goose is never always going to be good for the suit-and-tie or casual gander. Dedicated meeting spaces and conference rooms, desks that encourage personal space, and the ability to work from home aid in the comfort of employees. If you’re paying people to employ creative solutions to new challenges, then you must relax the general office atmosphere.

Structure

Timing, Tasking, and Comfort all build around the idea that you can have structure without sacrificing personality. Companies who define goals and standards are best at achieving them. A freeform work environment may look like fun, but if you find their company’s site on the fourth page of Google, how likely are you to hire quirky backbenchers over the company that consistently delivers?

Controlled Chaos

There is no perfect system for team collaboration unless maybe you clone yourself. Barring that type of instant technology, encouraging one person’s best results is far more comfortable than trying to map out a course for the whole company. You run the risk of making someone, whether they be introvert or extrovert, unnecessarily align themselves to fit a company directive, which can instill distrust in the company. Reserve these team building exercises for monthly meetings or holiday parties, i.e. times of the year when group activities are part of social norms.

It may take more time, but building up the individual to later become part of a great team is far more important than trying to get everyone to fall in line at once.

It’s time to let the amazing team at Valorous Circle help you become the heroes of your industry. One step at a time.